It's time to update this wonderful community on 'Sparegate'. TLDR: They have agreed to cancel the invoice for the provision of a spare wheel that they didn't fit.
Firstly, a reminder of my situation. At the point of sale I was told that if I wanted a spare wheel and carrier to be fitted to the Ocean that I was considering buying I would need to pay an extra £525 to the dealer on a separate invoice. This is because the van came with a tyre mobility kit.
When collecting the van I noted the spare wheel and gave my checklist a nice big tick. Then, at home I realised that perhaps I should have collected the tyre mobility kit that should also have come with the vehicle (it might come in handy depending on my breakdown situation). I then found out a colleague on here with an almost identical new purchase had received a spare wheel fitted. This led to me obtaining the Partslink 24 build sheet that showed that the van had left the Volkswagen factory with a spare wheel already fitted (1G2).
Sparegate is just one part of four issues that I have with the van and the way that it has been sold to me. I learnt early on that the dealership prefers phone calls. The phone is quicker and it is easier to fob people off with bluster, rather than provide service. It is also true that phone calls make it more difficult to prove what was said and when. When suspicions about their integrity entered my mind I told them that I only wanted to communicate over email.
I am keen to not let this reduce into a rant about poor conduct, and I have tried to be balanced and to look for innocent explanations. The people on here have been so helpful (again!) and so I would like to share the relevant parts of some of the emails.
When I made the buildsheet available to the dealer they started off by saying that:
"I know you have sent a list of PR codes showing the spare wheel on, I am just double checking if that is showing on their due to us fitting. I know with some accessories as we have to code on the vehicle it will then show on PR code system and I have been charged for a wheel as well, so I will have an answer on this on Monday/Tuesday once I have checked with parts manager."
I replied that:
"I have provided you with the build sheet of the vehicle as it left the factory. Respectfully, if there is an internal billing issue, that is a matter for your dealership and VW, not for me as the customer. Please confirm cancellation of invoice xxxx".
They advised:
"I’m on with chasing Volkswagen ref the spare wheel, as on the Vms system which is Volkswagen system with all the factories build it isn't on it....I'm now just waiting for the consignment note from Volkswagen to check."
I replied that:
"I don't understand the need to chase Volkswagen. Your own internal systems will make clear that no spare wheel was fitted by your technicians. Of course, this is because the vehicle left the Volkswagen factory with a spare wheel already fitted, as confirmed by the Build sheet that I have provided. It also explains why no tyre mobility kit was available at handover, because the vehicle arrived at your dealership specified with a spare wheel. I was hoping for a swift resolution to this (point 3 of my list), not least because the survey that you mentioned at handover needs to completed by close of business tomorrow."
They advised:
"The reason I’m chasing Volkswagen for the consignment note is because as a rule California don't normally come with a spare wheel when a tow bar is fitted due to weights on the vehicle. Partslink 24 is an independent system and not a Volkswagen system as it looks up all manufacturers, so as you can understand I am trying to make sure the systems are correct. I sent over the VMS as an attachment along with warranty details and on the video I sent over. The consignment note will show if I have been charged from Volkswagen for the wheel, if it isn't on the consignment note I will happily send you money back as this means with have been luck and got a vehicle with spare wheel when the normal is no wheel."
I replied that:
"Your comment that “California don't normally come with a spare wheel when a tow bar is fitted due to weights on the vehicle” is very odd. I have several contacts and colleagues who have confirmed that have recently bought Californias with both features. As the dealer who received the vehicle you will know that a spare was already fitted prior to any attempt to fit a further spare. Partslink 24 is a reputable service and trusted by VW. VW have chosen to participate in the scheme and it is VW that provided Partslink 24 the information contained in the build sheet sent to you. Please confirm cancellation of invoice xxxx."
Eventually, following a missed phone call I received this:
"I trust all are well and you are enjoying your new VW California. Although i have been copied into the correspondences between yourself and [sales manager] i have not got involved as i have every faith in [sales manager] to sort things out. However one thing i can do is draw a line under the Spare wheel query. The Vehicle we secured for you and indeed called off, did not list among the options a spare wheel. If it had we would of put it on the order form!
It was also not on the consignment Note!!! As you wanted a spare wheel we ordered this separately. Ready to be fitted once the van arrived on site. ( you will remember that around the time we were waiting i was on holiday). It appears that you may the benefitted from the run out stage of the vehicles at the factory and had a wheel fitted. When the vehicle arrived here with us, we had taken the spare wheel on your vehicle, as being one fitted by our technicians , as we had requested a wheel and carrier to be fitted during the workshop preparation stage. This is obviously not the case as we have a spare wheel and carrier on the shelves of our parts department. Clearly as the vehicle has a wheel already, regardless of, if ordered or on a consignment note, we cant possibly expect you to pay for it!!!!! Unless in the unlikely event that you would like the ordered in, spare wheel and carrier, so yes the invoice will be cancelled with immediate effect. Please accept my sincere apologies and hopefully that will draw a line under that item on your list, and allow Brian to concentrate on the other issues so you can fully enjoy your new vehicle.
I then asked the sales manager:
"Please could you confirm by the close of business today that you have cancelled invoice xxxx relating to the fitting of the spare wheel (that was already fitted prior to arrival at your premises).
He replied:
"Now that we have confirmation that we have been lucky and had a wheel fitted and not charger by the factory I have asked for the invoice to be credited."
I'm feeling a lot of things, but "lucky" isn't one of them.